Extra consideration must be taken when traveling outside the United States with technology. Concerns range from basic theft of belongings to targeting of data used by academics. It is important to prepare properly, and use appropriate safeguards while traveling. Travel to friendly countries, such as those in Western Europe may not require all of these safeguards, while travel to US embargoed countries (Cuba, Iran, Syria, Sudan and North Korea) or countries with active espionage programs (including China and Russia) require additional caution.
Before You Leave
- Bring only what you need – leave personal and Restricted Data, devices, and other items like ID cards and credit cards at home.
- Verify encryption on your laptop and mobile devices.
- Make sure you are not traveling with hardware or software that is subject to export controls. Contact the Department of Research Compliance for more information, especially if traveling to an embargoed country.
- If possible, use a temporary laptop that has had its storage securely deleted and the operating system and applications freshly installed. Use an inexpensive prepaid phone instead of traveling with your own personal devices.
- Submit a Foreign Travel Request with Asset Management and comply with any requirements in the response letter.
For mobile devices
- Contact your mobile provider to find out your plan’s roaming policy.
- When you arrive to your destination, quit all applications and enable Wi-Fi to avoid roaming charges.
- Make sure your laptop is up-to-date with all operating system and antivirus software updates.
- Back up your data before traveling.
- Securely delete personal data and UF Sensitive and Restricted Data.
- Turn off file and print sharing to avoid unauthorized access to your files. Disable automatic connections to open Wifi networks.
- Assume that any activity on your device, especially on the Internet, will be intercepted. Be especially mindful of any security warnings from web browsers and applications.
- Keep laptops and devices in your sight at all times. Hotel rooms are not a secure place to leave devices.
- Turn off your electronics when they are not in use. Do not leave them in sleep mode.
- Never use shared devices, such as public computers in Internet cafes for anything that requires entry of any password, especially your Gatorlink.
- Only connect to secure wireless networks, like what might be provided in a hotel.
- Always use UF’s VPN service, which will protect your Internet traffic.
- Make sure you have contact information for the UF Computing Help Desk (352-392-HELP or firstname.lastname@example.org).
- When returning home, discontinue use of devices and change all passwords used abroad.