Electronic Mail Policy

Published: February 8th, 2016

Category: Security Team Blog

The Electronic Mail Policy can be found at:  http://www.it.ufl.edu/policies/email/policy-electronic-mail/


This policy provides guidance on the use of electronic mail used in the course of conducting university business. This includes:


  • University of Florida electronic mail may not be automatically forwarded to a non-university provided or approved service.
  • University of Florida business must be conducted using an assigned ufl.edu email address.
  • Emails on the university mail system have the following default retention settings:

o   Inbox and Sent Items:   3 years from creation or receipt

o   Deleted Items:  Purged after 30 days

It also places responsibility on faculty and staff for compliance with this policy.


Please contact the UF Information Security Office (security@ufl.edu/352-273-1344) for additional information.


Edit: 20180501 – updated link for policy

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